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Document Storage and Distribution Software

In the past storage, sharing, or sending documents required a great deal of coordination, as well as a lot of paper. That meant filing clerks couriers, fax machines and other equipment were all used regularly to manage document work. And when you consider how many trees had to be cut down for all that paper the environmental impact was massive.

Document storage and distribution software brings efficiency and productivity to the workplace, removing most of the manual tasks involved in storing and distributing documents and files. It centralizes these documents allowing users to easily find and access the most current version. This helps save time at work and helps businesses comply with regulatory standards.

The most efficient document management systems feature an array of sophisticated tools to improve collaboration and speed up workflows. Look for secure file storage, offline access with automatic document synchronization when you return online, and team folders that allow granular permission controls for various stakeholder groups. Look for a powerful search engine that returns relevant results IT governance: aligning technology with goals quickly.

Some of the most popular document management software solutions include FileHold, DocuWare, and Q-Pulse. These services are available in cloud or on-premise installation and come with a range of features that can streamline document storage and distribution. FileHold for instance, offers a centralized repository that is safe and secure, with extensive search capabilities as well as document workflows that allow you to review and decide on documents. It also offers a white-labeled client portal automated document routing, and superb version control to ensure that your employees and clients have access to the most recent versions of your files.

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